Resources

Friend of AIF – Membership Benefits Pack

Safer Spaces Press Release

The press release for our 2022 Safer Spaces at Festivals campaign.

Safer Spaces – Digital Assets

Download the Safer Spaces at Festivals 2022 digital assets

Drastic on Plastic Action Pack

A Zip File of our Drastic on Plastic Action Pack

AIF Non-Executive Chair Job Description

Job description for Non-Executive Chair Job Opportunity

COVID-19 Resources for Festival & Event Organisers

The Association of Independent Festivals (AIF) has uploaded it's bank of COVID-19 resources for all festival and event organisers to access.

This will be continually updated as the situation unfolds and will include copies of all communications from Paul Reed, our Chief Exec.

We have attached dates to all emails and resources so you can ensure the information is up-to-date.

If you have anything you think needs to be added to this folder, or have any questions, please get in touch with phoebe@aiforg.com.

UK Events & Diesel Use Fact Sheet

"How events are contributing to deadly air pollution and what we can do about it."

With data from A Greener Festival, Julie's Bicycle, Powerful Thinking and over 20 million data points of electronic monitoring analysed by ZAP Concepts, the factsheet is a snapshot of the impact of diesel use for power generation at UK events and how it contributes to a very real climate crisis and public health emergency.

This is a problem that can easily be solved, as reduced diesel use is financially better for the
events and venues and significantly better for the environment. The events industry are working
to understand and reduce their diesel dependence and call upon other industries to do the
same.

NCASS Allergen Toolkit

The Nationwide Caterers Association (NCASS) produced this toolkit following new guidelines which came into place in December 2014. It has been approved by the Food Standards Agency (FSA).

Take Your Tent Home – Press Release

The full press release for AIF's "Take Your Tent Home - Say No To Single Use" campaign that was launched on the 8th May 2019.

Take Your Tent Home – FAQs

Frequently Asked Questions relating to our 2019 campaign - Take Your Tent Home/Say No To Single Use

Take Your Tent Home – Boomtown Fair Case Study

Case study of what action Boomtown Fair is taking towards festival campsite waste, as part of our 2019 Take Your Tent Home campaign.

Every Can Counts: Recycling Support for Festivals

A resource from Friend of AIF Every Can Counts, who provide recycling support for festivals

DCMS Live Music Report

Digital Culture Media and Sport Comittee (DCMS) Live Music Ninth Report of Session 2017-2019

2019 AIF Member Festival Dates

2019 Member Festival Dates.

This list was collated using information from the festival websites.

AIF Ten Year Report

AIF Membership Overview

AIF Membership Overview - updated 2018

AIF Festival Ownership Map

Drastic on Plastic – Plastic-Free Festivals Guide

Drastic on Plastic – Festival-Goer Lanyard A7

Drastic on Plastic – A5 Festival-Goer Guide

Part of our Drastic on Plastic resources pack.

Drastic on Plastic Pledge

Drastic on Plastic pledge for all signatories.

AIF Member Festival Dates 2018

National Counter Terrorism Security Office (NaCTSO) Advice for Crowded Spaces

AIF’s Charter of Best Practice – Sexual Safety at Festivals

AIF’s Safer Spaces at Festivals Campaign Press Release

Sexual Safety Welfare Guidance

Welfare Guidance notes for sexual assault written by Penny Mellor. Subject to revision & changes.

SLIDES: Lewis Silkin Temporary Workforce & Volunteers Seminar March 2017

Powerful Thinking Guide 2017: Smart Energy for Festivals & Events

Top Tips For Funding Applications from PRSF and Help Musicians UK

AIF Member Festival Dates 2017

SPS Contract Template

Events Organiser’s Guide To Policing At Events

The Indpendent Festival’s Guide To Going Cashless

Provided by PlayPass.

MMF & FanFair Alliance’ Guide ‘To Beat The Touts’

AIF Legal Helpline

Spotify How-To Guide For Festivals

PPL FAQ For Festival Organisers

AIF’s Partnership with BBC Introducing 2012-2015

AIF initially collaborated with BBC Introducing at the Radio 1 Hackney Weekend in 2012. Having rolled out the scheme nationally, the initiative has since seen the likes of Savages, James Bay, My Panda Shall Fly, and The Heartbreaks come through the scheme, all of which played on the main stages of AIF festivals.
The partnership existed to pair emerging artists with independent festivals, as championing new music is a big part of the festival world, and something that all of the promoters within AIF believe in. AIF and BBC Introducing came together to help open doors for the headliners of the future, working together to develop great British talent.

Powerful Thinking’s Fuel Tool

Festivals organisers can now use a free online tool to check their energy performance in less than a minute. Supported by AIF and produced by not for profit industry think-do tank Powerful Thinking, this simple tool asks a series of questions and provides the user with an energy rating based on industry benchmarks.
The tool also provides carbon emissions attributable to fuel use, percentage of Waste Vegetable Oil Biodeisel compared to industry averages, a print-out of your results to share with staff, and links to information about how to reduce fuel use and costs.

AIF Partnership With Twickets

Events Industry Forum – Grant Applications

How To Write An Event Safety Plan

Contractor Standard Terms & Conditions

This is to be used as a guide/template only. AIF accepts no responsibility for the use of these T's & C's.

How-to guide: Facebook re-marketing

How to obtain and install re-marketing pixels on Facebook.

Small Business Rates Relief

The Government are continuing to allow all businesses operating from single premises, with a Rateable Value of £12,000 or less to claim Small Business Rates Relief, and if you have not already done so, you can still re-claim rates back to April 2010. Oxfordshire based Chartered Surveyors BANKIER SLOAN have just published a simple free single page guide for the 2016 /2017 financial year.

The Show Must Go On Report 2015

Powerful Thinking's 'The Show Must Go On Report' established after an industry-wide green survey earlier in 2015.

European Drug Report 2015

Trends and developments in 2015.

BIMM Festival Starter Pack

Fair Play For Festivals Agreement

The Fair Play For Festivals emerging artist agreement was launched in partnership with The MU (Musicians Union) at the Festival Congress in 2015.
This document is for use by emerging artists and independent festivals who are members of the Association of Independent Festivals (AIF).

Access Starts Online – Festival Access Info Guide

Access Starts Online launched at the Festival Congress in 2015 as a partnership with Attitude Is Everything.

Access Starts Online – Festival Access Info Template

Access Starts Online launched at the Festival Congress in 2015 as a joint initiative with Attitude Is Everything.

AIF Green Manifesto Survey Report

This report was built from the Green survey that AIF members participated in during May 2015.

Julie’s Bicycle Practical Guide: Communicating Sustainability

AIF Standard Terms – Advisory Note

Access Toolkit For Events

Toolkit developed by Independent Street Arts Network in conjunction with AIE.

Lost Property Form Template

Template of a lost property form to be filled out by patrons at your events when they report lost or stolen items.

Star Event’s – CDM Ready! Guidance

Star Event's - CDM Ready! Guidance

AIF Standard Artist Performance Contract

AIF Standard Artist Performance Contract

AIF Standard Terms Draft

AIF Standard Terms Draft

Guidance for the Management & Use of Stages and related temporary event structures

New guidance launched for stages and event structures.

AIF Six Year Report 2014

This report, to celebrate the AIF’s sixth birthday, places the festival sector in its historical context and looks ahead to the future to see the issues currently facing festival promoters, with a focus on the AIF’s member festivals.

Alcohol Entertainment Licensing Update

There are already mandatory conditions on all premises licences for festivals with the aim of ensuring that irresponsible drinks promotions do not take place. The Government has now “tightened these up”. At present, these new conditions will apply from 1 October 2014. There were also previous changes to regulated entertainment deregulating live music in licensed premises and plays, indoor sporting events and performances of dance up to 11:00pm. The Government is proposing further deregulation of regulated entertainment under the Licensing Act 2003.

The cultural value of live music from the pub to the stadium: Getting beyond the numbers

By Dr Adam Behr, Dr Matt Brennan & Professor Martin Cloonan

This project is part of a long-standing programme of research that began with work on the role of live music and promoters, conducted between 2008 and 2011 by the Universities of Edinburgh and Glasgow and funded by the Arts & Humanities Research Council (AHRC).

This led to the formation of the Live Music Exchange (www.livemusicexchange.org), a web hub which produced a series of events geared towards promoting more substantive discussions and productive links between academia and the live music industry.

SLIDES: The cultural value of live music from the pub to the stadium: Getting beyond the numbers

10 Top Tips for Reducing Fuel Bills at Festivals

Powerful Thinking and The Association of Independent Festivals (AIF) have created this Energy Fact sheet to provide an easy action list for approaching festival power more sustainably.

AIF Audience Survey Report 2013

The results of the 2013 Audience Survey.

AIF Audience Survey Results 2011

The results of the 2011 Audience Survey.

AIF Audience Survey Report 2012

The results of the 2012 Audience Survey.

The Good Food For Festivals Guide

Festivals and other events offer a fantastic opportunity to celebrate the best of fresh, delicious and sustainable food.
We understand that while many festivals are keen to improve their ethical credentials, tackling the food being served can be daunting - hence this Good Food for Festivals Guide, published by Sustain in partnership with A Greener Festival. The guide provides practical advice to festival organisers within the UK and internationally on how to implement positive changes....

Power Behind Festivals Guide

Power has significant implications for the practical, economic and environmental success of any event. With rising fuel costs and an increasing awareness of sustainability, the industry is asking for more knowledge, understanding and expertise on sustainable power at festivals. After 18 months of exploration and consultation, the Green Festival Alliance (GFA) has created The Power Behind Festivals guide...

Water Guidelines for Festivals

Water Guidelines for Festivals, answering questions such as; "Who do I approach for water and sewerage advice?" "Is my water supply from a private network?" ...