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Resources

Our resource area contains a range of downloadable documents and links intended to help you with the efficient and safe management of your events.

Some of the documents consist of content from previous AIF events, in addition to bespoke guides and documents produced by external companies. You will also find links to helpful sites and documents that are hosted elsewhere. If you have a document that you would like us to host for our members please email phoebe@aiforg.com

AIF Webinar – Misconduct Allegations & Artists

Recording of an AIF Members only webinar. To support festivals around the issue of announcement of cancellations or withdraw of artists for reasons such as alleged sexual assault, with support around how to manage social media, messaging etc to best protect your organisation with reference to the law.

This download is for members only.
Added: 29 Mar 2023
Paradigm x AGF Green Rider
Download [ pdf ]
Added: 29 Mar 2023
Paradigm x AGF Green Rider One Sheet
Download [ pdf ]
Added: 29 Mar 2023
Festival Catering Checklist – NCASS
Download [ pdf ]
Added: 29 Mar 2023
Standard Short Form Artist Agreement
This download is for members only.
Added: 07 Mar 2023
13 Sustainable Travel Tips for Festivals from You.Smart.Thing.

External link
Added: 18 Jul 2022
UK Government – Monkeypox Guidance for Event Organisers

External link
Added: 15 Jul 2022
Advice for Event Organisers – Medical Cannabis Users
Download [ pdf ]
Added: 12 Jul 2022
AIF Members – Benefits Pack
Download [ pdf ]
Added: 12 Jul 2022
Friend of AIF – Membership Benefits Pack
Download [ pdf ]
Added: 07 Jun 2022
Safer Spaces Press Release

The press release for our 2022 Safer Spaces at Festivals campaign.

Download [ docx ]
Added: 16 May 2022
Safer Spaces – Digital Assets

Download the Safer Spaces at Festivals 2022 digital assets


External link
Added: 16 May 2022
Drastic on Plastic Action Pack

A Zip File of our Drastic on Plastic Action Pack

Download [ zip ]
Added: 25 Mar 2022
UK Events & Diesel Use Fact Sheet

"How events are contributing to deadly air pollution and what we can do about it."

With data from A Greener Festival, Julie's Bicycle, Powerful Thinking and over 20 million data points of electronic monitoring analysed by ZAP Concepts, the factsheet is a snapshot of the impact of diesel use for power generation at UK events and how it contributes to a very real climate crisis and public health emergency.

This is a problem that can easily be solved, as reduced diesel use is financially better for the
events and venues and significantly better for the environment. The events industry are working
to understand and reduce their diesel dependence and call upon other industries to do the
same.

Download [ pdf ]
Added: 05 Jun 2019
NCASS Allergen Toolkit

The Nationwide Caterers Association (NCASS) produced this toolkit following new guidelines which came into place in December 2014. It has been approved by the Food Standards Agency (FSA).


External link
Added: 13 May 2019
Take Your Tent Home – Press Release

The full press release for AIF's "Take Your Tent Home - Say No To Single Use" campaign that was launched on the 8th May 2019.

Download [ docx ]
Added: 08 May 2019
Take Your Tent Home – FAQs

Frequently Asked Questions relating to our 2019 campaign - Take Your Tent Home/Say No To Single Use

Download [ docx ]
Added: 08 May 2019
Take Your Tent Home – Boomtown Fair Case Study

Case study of what action Boomtown Fair is taking towards festival campsite waste, as part of our 2019 Take Your Tent Home campaign.

Download [ docx ]
Added: 08 May 2019
Every Can Counts: Recycling Support for Festivals

A resource from Friend of AIF Every Can Counts, who provide recycling support for festivals

Download [ pdf ]
Added: 25 Mar 2019
AIF Ten Year Report
Download [ pdf ]
Added: 06 Nov 2018
AIF Festival Ownership Map
Download [ jpg ]
Added: 10 Oct 2018
Drastic on Plastic – Plastic-Free Festivals Guide
Download [ pdf ]
Added: 22 Apr 2018
Drastic on Plastic – Festival-Goer Lanyard A7
Download [ pdf ]
Added: 22 Apr 2018
Drastic on Plastic – A5 Festival-Goer Guide

Part of our Drastic on Plastic resources pack.

Download [ pdf ]
Added: 22 Apr 2018
Drastic on Plastic Pledge

Drastic on Plastic pledge for all signatories.

Added: 22 Apr 2018
Powerful Thinking Guide 2017: Smart Energy for Festivals & Events

External link
Added: 13 Mar 2017
MMF & FanFair Alliance’ Guide ‘To Beat The Touts’
Download [ pdf ]
Added: 15 Sep 2016
Powerful Thinking’s Fuel Tool

Festivals organisers can now use a free online tool to check their energy performance in less than a minute. Supported by AIF and produced by not for profit industry think-do tank Powerful Thinking, this simple tool asks a series of questions and provides the user with an energy rating based on industry benchmarks.
The tool also provides carbon emissions attributable to fuel use, percentage of Waste Vegetable Oil Biodeisel compared to industry averages, a print-out of your results to share with staff, and links to information about how to reduce fuel use and costs.

This download is for members only.
Added: 20 Apr 2016
Contractor Standard Terms & Conditions

This is to be used as a guide/template only. AIF accepts no responsibility for the use of these T's & C's.

This download is for members only.
Added: 07 Mar 2016
Access Starts Online – Festival Access Info Guide

Access Starts Online launched at the Festival Congress in 2015 as a partnership with Attitude Is Everything.

This download is for members only.
Added: 30 Oct 2015
Access Starts Online – Festival Access Info Template

Access Starts Online launched at the Festival Congress in 2015 as a joint initiative with Attitude Is Everything.

This download is for members only.
Added: 30 Oct 2015
AIF Standard Terms – Advisory Note
This download is for members only.
Added: 02 Jul 2015
Access Toolkit For Events

Toolkit developed by Independent Street Arts Network in conjunction with AIE.

This download is for members only.
Added: 02 Jul 2015
AIF Standard Artist Performance Contract

AIF Standard Artist Performance Contract

This download is for members only.
Added: 28 May 2015
AIF Standard Terms Draft

AIF Standard Terms Draft

This download is for members only.
Added: 28 May 2015
AIF Six Year Report 2014

This report, to celebrate the AIF’s sixth birthday, places the festival sector in its historical context and looks ahead to the future to see the issues currently facing festival promoters, with a focus on the AIF’s member festivals.

Download [ pdf ]
Added: 20 Feb 2015
AIF Audience Survey Report 2013

The results of the 2013 Audience Survey.

This download is for members only.
Added: 18 Jun 2014
AIF Audience Survey Results 2011

The results of the 2011 Audience Survey.

This download is for members only.
Added: 22 May 2014
AIF Audience Survey Report 2012

The results of the 2012 Audience Survey.

This download is for members only.
Added: 22 May 2014
Latest news

01 Feb 2023 - AIF hits 100-member milestone

18 Jan 2023 - Festival Congress returns to Bristol in February


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  • 24.03.23 - Planning for Efficient Power Management – Five Areas to Focus on with Your Power Contractor www.powerful-thinking.org.uk/p… via @powerthinkorg

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